Employment 2

Executive Assistant to the CEO

Location:

San Antonio - TX

Summary:

Serves as the administrative and functional point person for the CEO's corporate, community, and personal matters to ensure smooth functioning of activities and processes in multiple lines of business. Requires full time availability with flexible hours. Requires a desire to learn and expand responsibilities.

Essential Duties & Responsibilities:

To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Manage multiple projects as assigned by the CEO related to business, community, and personal interests with inter-related activities and relationships.
  • Coordinates calendar, travel, meeting, and schedule arrangements for the CEO, staff, business partners, and customers. Includes initiating contact and securing appointments, equipment, and facilities as appropriate.
  • Works closely with other team members to assure the CEO's preparation for meetings, presentations or other engagements. Administrative and functional activities include but are not limited to:
  • Taking phone calls;
  • Maintaining personal and business files;
  • Corporate record keeping for multiple entities;
  • Supporting marketing and strategic planning activities;
  • Note taking & creating documentation
  • Filing, storage & retrieval of business and personal activities
  • Handles financial and accounting matters for the CEO with confidentiality.
  • Prepares and sends business and private correspondence.
  • Coordinates operations of CEO's office including:
  • Reception
  • Document preparation & control
  • Internal communications
  • General office maintenance to improve costs and effectiveness
  • Carries out responsibilities with professionalism, respect for others, in accordance with the organization's policies and applicable laws
  • Any other duties as assigned.

Key Deliverables:

  • Efficient and smooth operation of CEO's office

Organizational Structure:

Reports to: CEO

Indirect: Support to bank management

Qualifications:

Required Knowledge/Skills:

  • Financial & Accounting Statement Language
  • High Proficiency in MS Office Suite
  • Bachelor's Degree in Business or Related Field

Talents:

  • Trustworthy with Impeccable Moral Standards
  • Discrete, reserved and able to handle business, personal, and family information with the highest level of confidence.
  • Conceptualization & Business Acumen
  • Professionalism in Appearance & Attitude
  • Highly organized
  • Able to adapt quickly, handle multiple tasks, and prioritize
  • Self Directed with Sound Judgment
  • Confident
  • Exceptional interpersonal skills with internal and external staff
  • Demanding work environment.